U.S. Embassy in Senegal

Notice to Potential Bidders for Open solicitations for products and services for the U.S. Mission in Senegal:

The American Embassy Dakar, General Services Office (GSO) contracting and procurement, seek to enter into contracts with qualified reliable firms with sufficient resources , financing and work experience for delivering and performing a variety of commodities and services.

In order for a company to be considered for Embassy contracts, the company shall be able to meet, satisfy, understand and comply with the requirements in the solicitations.

Small, medium and large companies:

For those of you who are responsible offerors, with permits and licenses to do business in Senegal and interested in offering your services, supplies and/or goods/items to the U.S. Embassy in Senegal, please submit your DUNS number (see below), name, title, company name, complete address, telephone number, cell phone number, email address and a brief description of the services, supplies and/or goods/items your company is offering.

Also, if available, please provide a link to your company’s website.  Send this information to the following email address dakarprocurement@state.gov

Interested companies must obtain a “Contractor Identification Number” and register in the “Data Universal Numbering System” (DUNS) at http://fedgov.dnb.com/webform

SAM registration is required for all actions in excess of $25,000 for local firms and $3,500 for US firms prior to award pursuant to FAR provision 52.204-7. Prospective offerors are encouraged to register prior to the submittal of quotations/proposals at the System for Award Management website www.sam.gov

There will be 02 Solicitation issuance methods depending on the contract value:

• Electronic distribution through the Federal business Opportunities website at https://www.fbo.gov/
• Electronic distribution through the U.S Embassy website

You can visit the Department of State / Office of the Procurement Executive website.

IMPORTANT !!  Instructions for Timely Payment of your Invoices

Dear Valued Vendor,

To improve the efficiency of this process, we are starting to phase out paper-based invoicing and therefore ask you to send your invoices to us  ELECTRONICALLY directly via DkrFmcInvoices@state.gov

What needs to be on your invoices?

One of the opportunity areas that we need to focus on and where we need your support with is ensuring the completeness and quality of invoices that we receive, so that we can avoid inefficiencies and ensure that timely payments are made to you.

• The invoice and supporting document MUST be readable
• The invoice MUST NOT be dated before the delivery of goods or services
• The Invoice MUST not be a duplicate (double submission)
• The Invoice MUST have a number
• The Invoice/document MUST HAVE A REFERENCE to a valid Purchase Order Reference
• YOUR complete/registered bank details
• The Invoice/document must state the total value and currency

Upon receipt of a proper invoice, payment will be made within 30 days.
Hard copies are no longer accepted expect for local vendors only for the VAT exemption certificate
We thank you for your support and look forward to a more efficient and productive business relationship with you!

Respectfully Yours,