Funding Opportunities

Request for Proposals 2019

 Request for Proposals: Senegal: DESIGN AND IMPLEMENTATION OF THE ENGLISH ACCESS MICROSCHOLARSHIP PROGRAM, 2019-2021

Announcement Type: Sub-Award

Funding Amount: Minimum amount of $25,000 USD to maximum of $200,000 USD.

Opening Date: June 28, 2019

Closing Date: July 29, 2019 @ 5:00 p.m. Dakar time (GMT)

Program: English Access Microscholarship Program

Regional English Language Office of the U.S. Embassy Dakar

E-mail: RELO-Dakar@state.gov

 

Background:

In order to build stronger cultural links between the U.S. and host countries around the globe, the U.S. Department of State created the English Access Microscholarship Program (Access) in 2004.  Access provides youth from economically disadvantaged communities with English language and other global citizenship skills that improve educational and employment prospects, build stronger self-esteem, and provide a deeper multi-cultural understanding.  The program serves as a viable educational model for communities with components in leadership, creative and critical thinking, information technology, and civic outreach.  Participants, usually between the ages of 13-20, are expected to play active roles in their country’s socio-economic development and have greater opportunities to engage in a dialogue to resolve local and global challenges.  Since its inception in 2004, approximately 185,000 students in more than 85 countries have participated in the Access Program.

 Project description:

The goal of the Access Program is to equip bright, talented, economically deserving students with a range of global citizenship skills anchored by the core components of enhanced English language skills and a stronger Senegal-U.S. cross-cultural understanding.  The global citizenship skills aim to build individuals with stronger self-esteem and a keen sense of public service in an increasingly globalized world.  Global citizenship skills include, but are not limited to, critical and creative thinking, leadership, information technology, civic outreach, and media literacy.

The English language component should break from traditional models to deliver a more meaningful, interactive language learning experience centered on the learner.  Project-based and experiential approaches should be employed in order to help the learner use English to understand, discuss, and resolve authentic local and global challenges.  Enhancement and off-site immersion activities should help extend the language learning experience beyond the classroom walls.

Access classrooms should serve as strong educational models for a community.  Programs should, where possible, aim at sharing new and relevant practices with English teachers in other schools, especially those from which the Access students are chosen. Other members of the community, including interested administrators, content teachers, and future educators studying at nearby universities, can also be included in outreach efforts.  The participants’ parents should also be made aware of what and how the students are learning, and apprised of what they can do at home to encourage their children to learn more effectively.  Civic outreach activities should further cement the connection between the Access program and community.

The various aspects of the Access Program are:

After-School/Weekend Instruction

The Access Program must deliver 360 hours of total instruction.  The first component of the 360 hours should be in English classes meeting at least twice per week.  The majority of the program’s hours will be in this component.  Classes typically last from 1.5 to 3 hours.  It is the responsibility of the Provider to consider the schedule of the students, especially during the initial recruitment phase, to ensure that Access classes do not interfere with students’ regular school schedule.

Enhancement Activities

The second component of the 360 total hours will be enhancement activities.  These activities are aimed at fostering Senegal-U.S. cross-cultural understanding, as well as at developing other key global citizenship skills, such as community service and leadership. These activities are an opportunity for educators and students to be creative and extend the language learning experience beyond the classroom walls.  Trips to universities, historical sites, workplaces, etc. are encouraged.  Other possibilities include civic outreach activities such as volunteering at a nearby orphanages or organizing the cleaning of a nearby park, beach or forest.  In-school activity possibilities include filming role-plays, hosting a visiting speaker from the U.S. Embassy or local community, creating a web page, creating a program newspaper or celebrating a key U.S. holiday such as Martin Luther King Day.  As much interaction with members of the U.S. Embassy or other American youth online is highly encouraged.

It is recommended to have a minimum of at least one enhancement activity per month. The hours used for such activities will be counted as part of the total 360 hours of the program.  Enhancement activities are usually between 1.5 to 4 hours.

Intensive Sessions

The third component of the 360 hours of program instruction are intensive sessions.  These can be conducted at the same location as regular instruction hours or can be held off-site to create more opportunity for students to bond with their classmates.  Intensive sessions, including Summer Camps, usually occur during school breaks and last 5 days.  In Senegal, students usually do not sleep over at the intensive session site but snacks are provided.  The sessions are usually 5 – 6 hours a day.  Like the enhancement activities discussed above, these hours are also counted toward the total 360 hours of the program.  The aim of these sessions is to provide students with time to fully experience an English-medium environment outside of the classroom for a sustained period.  A typical day consists of a variety of team-building, problem-solving, and creative activities that allow the students to gain confidence in English and to consolidate the global citizenship skills that they have been learning during the entire program.

Community Outreach

The Access Program site should serve as a model classroom.  Efforts should be made to reach parents and other English teachers in the community, as well as include teachers of other subject matters, administrators, alumni, etc. in the Access experience where appropriate.  While it is understandable that such efforts should not interrupt instructional hours, a plan should be made to reach out several times during the Access program to key groups that stand to gain from being informed about this unique program.  Examples include holding a meeting for parents to better understanding the program or inviting administrators and other teachers to observe learner-centered, project based learning environments that they may create in their own schools.

In Country Educational Service Provider: Roles and Responsibilities

 Proposal Eligibility Requirements:

Proposals may be submitted by established educational institutions or Senegalese, U.S. based or international non-governmental/non-profit organizations (NGOs) that are appropriately registered to work in Senegal.

Number of providers:

The U.S. Embassy reserves the right to split the project between two or more providers.

 Program Implementation Locations:

Providers can submit proposals with multiple implementation locations, though some providers who specialize in one geographic area or audience may submit proposals for a single program site.  The proposal should cover the sites where the Provider is confident it can deliver a safe space, with a qualified administrative and teaching staff, over the duration of the program.  Each site should have no more than 20 students per class.  Clean and safe premises for high school aged students is a non-negotiable requirement.

Audience:

In Senegal, the typical age of program participants at the beginning of the program is 13-15.  The age range of students in a class should not be more than two years, e.g. 13-15, 14-16, etc. Applicants must be in their third year of middle school.  By the time they sit for the BFEM exam in their fourth year of middle school, they should have acquired good skills in English and developed good learning strategies for the other subjects. Their second year in the Access program will normally coincide with the year they are getting ready for the BFEM exam.  Providers should keep in mind that the program is for students from disadvantaged socioeconomic backgrounds and should have good strategies in place to verify this important criterion.

Proposals that include other specific audiences will also be considered, for example, providers that specialize in STEM (Science, Technology, Engineering, Mathematics) for disadvantaged youth or community organizations specializing in specific large-scale service-oriented projects.  Providers that can integrate these or other types of specialized programs through the enhancement component of the Access program may consider submitting proposals.

Program Calendar:

The start date of the program will depend largely on the length of the negotiation, contract finalization, and student selection phases.  The program should begin in fall/winter 2019.  The total length of the program which will include program start-up, teacher and student selection, total instruction hours and program closeout will last no longer than 24 months.   Providers must prepare themselves to be as flexible as possible with regard to start dates due to issues that may occur before signing an agreement.

Technical and infrastructure requirements:

The provider must specify the location(s) of the Access program and space that will be used for the classes and activities. The provider must either provide verification that the space belongs to the grantee or a written agreement with the holder of the space. The space must have seating for 20 students; it must have a blackboard/whiteboard, power outlet, and adequate sanitary facilities. The space should also have internet capability (or the grantee should consider providing for internet access separately).  Providers are also encouraged to share any other unique learning spaces on the premises that are accessible to the program and that add to the overall experience (theater, garden, sports facility, etc.).

 Functional requirements include but are not limited to:

  • Plan and prepare programming closely with the U.S. Embassy and Regional English Language Officer.
  • Draft proposals that meet program requirements and submit them for approval to the U.S. Embassy, Regional English Language Officer.
  • Advertise and recruit participants for student scholarships and alumni programming and for professional development opportunities for teachers, directors and administrators.
  • Collaborate with the U.S. embassy during the participant selection process.
  • Implement the program according to verbal and written guidelines from the U.S. embassy, approved proposals, and signed official documents.
  • Nominate participants for workshops and other professional development opportunities in coordination with the U.S. Embassy and Regional English Language Officer.
  • Regularly monitor and evaluate the program to ensure that it is implemented in accordance with the relevant official documents, encourages and highlights best practices, and addresses challenges quickly.
  • Send invitations to the U.S. embassy about special events, providing opportunities for U.S. embassy personnel to visit and speak with Access participants, teachers, and other in-country educational service provider staff.
  • Coordinate with the U.S. embassy to distribute certificates signed by the U.S. Ambassador or other U.S. embassy officer to the students at the beginning and end of the Access Program.
  • Submit timely programmatic and financial reports as well as alumni data according to the schedule outlined in official documents and when requested by the U.S. embassy.
  • Keep the U.S. Embassy and Regional English Language Officer informed about significant developments or changes in the program, e.g. teachers leaving, classes being temporarily canceled, etc. 

Assumptions and agreements:

Providers can submit proposals of varying size with a minimum of $25,000 USD and a maximum of $200,000 USD, depending on the Provider’s capability, infrastructure, and geographic spread.  The total project budget, divided by the number of students served, should not exceed $1,250 per student.  Embassy Dakar reserves the right to split the project between two or more providers and may request providers to adjust their final proposals and budgets as necessary.  All possible costs – instruction, books/materials, transportation, enhancement activities, administration, food and possible accommodation for intensive sessions – should be covered.  Please see the budget section below for more information on these items.

Teachers in this program should have a minimum of five years’ experience teaching English full-time in public Senegalese schools, preferably at a K-12 level.  It is preferable that teachers have a degree or diplomas in English language teaching or education delivered by Senegal FASTEF teacher training college.   The instructors should be comfortable and fluent in English and have some cross-cultural experience; preferably with U.S. culture (familiarity with the culture is stressed over actually having visited the U.S.).  Teachers should have progressive views about methodology, employing learning-centered approaches that focus on tasks and projects that lead to interactive classes.  Teachers should be adept at integrating modern technology into the classroom, and at creating a comfortable risk-taking atmosphere that allows students to learn in a non-competitive and intellectually stimulating environment.

Submission information:

Interested applicants should write the Regional English Language Office, U.S. Embassy Dakar, RELO-Dakar@state.gov to obtain a Proposal Template.  Completed proposals should then be submitted to the same email address.

The deadline for submission is July 29, 2019 @ 5:00 p.m. Dakar time, (GMT). 

In order to be considered as an Access provider, organizations must submit a proposal before the deadline.

Basis for award of the agreement:

The provider should be an accredited and established institution or a non-governmental organization (NGO) with at least 3 years of experience in administering educational programs and/or teaching English, preferably to the target age group. The grantee must have access to an established core of English teachers willing to commit their time to this project.  The grantee must have the necessary administrative facilities and staff to perform the extensive reporting and accurate budgeting required of the Program.  The grantee must identify the location(s) and venue(s) that will be used for this program (verified with a document/preliminary agreement) and will be responsible for recruiting students and, in consultation with the Regional English Language Office, developing the curriculum.

Format of the proposal: 

  • Narrative: A narrative document in English, no longer than ten pages, that describes the program in detail is required. This document should include a description of: 

1) the provider/organization and staff who will be involved in the program;

2) plan for the afterschool/weekend classes, enhancement activities and intensive sessions;

3) student recruitment and retention plan;

4) specific student audiences and ages;

5) materials/textbooks to be used, as well as plan for computer literacy;

6) monitoring plan;

7) teacher recruitment and professional development plan;

8) program location(s);

9) any other information the provider feels is relevant to communicate how they will administer the program.

  • Budget:

The budget spreadsheet should include all program costs.  There should be a total for the entire budget and the cost per individual student.  The budget spreadsheet should include only the following required categories:

  1. Instruction: teacher salaries—teachers’ salaries should be adequate and competitive.
  2. Books/Materials: textbooks, supplementary instructional materials for students and teachers, Students’ school supplies
  3. Transportation: cost of transporting students as necessary to and from their Access classes
  4. Enhancement Activities: expenses for enhancement activities may include supplies and must be related to a specific Access project, e.g. celebrating an American holiday, opening ceremony or graduation
  5. Administration: The administrative cost may include staff compensation for work directly related to the Access program such as Program Administrator, Program Coordinators, Accountants, administrative office supplies, Access classroom rental, office telephone, reporting software requirements (Microsoft Excel 2010 or newer), bank fees, wire fees, etc. In Senegal, administration costs usually range between 10-15%.
  6. Food: Providers will have an opportunity to request costs to provide students with food during after school and/or intensive session instruction by providing a one-paragraph justification for consideration within the Access proposal
  7. Accommodation: Providers will have an opportunity to request costs associated with accommodation for students during intensive sessions (not for after school instruction) by providing a one-paragraph justification for consideration within the Access proposal

Registration Requirements: 

For all proposals that are accepted: To apply for federal funding, organizations, whether based in or outside the U.S. must have the following:

Required Registrations:

All organizations applying for this sub-award must obtain these registrations. All are free of charge:

  • Unique Identifier Number from Dun & Bradstreet (DUNS number)
  • NCAGE/CAGE code
  • SAM.gov registration

Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously).

DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet. If your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting http://fedgov.dnb.com/webform/displayHomePage.do;jsessionid=81407B1F03F2BDB123DD47D19158B75F . http://fedgov.dnb.com/webform

NCAGE application: Application page here: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Instructions for the NCAGE application process:

https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf

For help from within the U.S., call 1-888-227-2423

For help from outside the U.S., call 1-269-961-7766

Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.

Step 2: After receiving the NCAGE Code, proceed to register in SAM by logging onto: https://www.sam.gov . SAM registration must be renewed annually.

Bank Information: Payments are normally wired to a bank account with a beneficiary name that matches the provider’s institutional name. We strongly recommend reviewing the local laws that require specific registration in order for a Provider to be able to receive, withdraw, and send out foreign currency. Also, the Provider may need to investigate what type of account to set-up – specifically an account that allows for funds to be received from and sent to the U.S.

Additional information:

For additional information or questions, please contact the Regional English Language Office at U.S. Embassy Dakar by writing to RELO-Dakar@state.gov.

U.S. DEPARTMENT OF STATE
U.S. EMBASSY DAKAR
Notice of Funding Opportunity

 

Funding Opportunity Title:             Trans-Sahara Counterterrorism Partnership (TSCTP)

                                                            Countering Violent Extremism (CVE) Project- Senegal

Funding Opportunity Number:      DKR-NOFO-FY18-03

Deadline for Applications:               Monday, July 22, 2019 at 17:30

CFDA Number:                                19.700

Total Amount Available:                 $150,000

 

A.PROGRAM DESCRIPTION
The U.S. Embassy in Dakar of the U.S. Department of State announces an open competition for organizations to submit applications to carry out a program to launch a quantitative survey-based study into the CVE threat landscape and areas of vulnerability (key demographic and geographic areas) in Senegal.

Please carefully follow all instructions below. 

Priority Region:  Senegal 

Program Objectives:

The U.S. Embassy in Dakar works with partner organizations on a number of projects to advance shared objectives of a stable and prosperous Senegal.  One way is through the Trans-Sahara Counterterrorism Partnership (TSCTP).  TSCTP is the U.S. Government’s primary multi-year interagency vehicle to cooperate with partner countries in the Sahel and the Maghreb to strengthen civilian, military, and law enforcement capacity to counter terrorism and the spread of violent extremism.  

The U.S. Department of State’s Bureau of African Affairs through U.S. Embassy Dakar will consider proposals to receive TSCTP funding for an analytical report based on a quantitative survey into the CVE threat landscape in Senegal. 

Survey research objectives include (but are not limited to):

  • Are individuals in the regions of Dakar (to include the suburbs), Kolda, Sedhiou, Ziguinchor, Tambacounda, Kedougou, Matam, and Kaolack vulnerable to recruitment by extremist groups?
  • What are these individuals’ attitudes towards violent extremism (VE) messaging? Have they been exposed to VE messaging?  If so, what is the content, source, and medium?
  • Is there a difference in potential vulnerability between individuals in the Dakar region compared to those in rural areas?
  • Is there a difference in potential vulnerability between individuals with limited education compared to those with university degrees?
  • What are the sources of resiliency to VE in Senegal?

 

B.FEDERAL AWARD INFORMATION

Length of performance period: Four to 12 months

Number of awards anticipated: One award

Award amounts: awards may range from a minimum of $50,000 to a maximum of $150,000

Total available funding: $150,000

Type of Funding:  Fiscal Year 2018 Economic Support Funds – Overseas Contingency Operations (ESF-OCO)

Anticipated program start date: September 30, 2019 

This notice is subject to availability of funding.

Department of State reserves the right to fund any or none of the proposals submitted and reserves the right to reduce, revise, or increase the budget in accordance with the needs of the project and the availability of funds. 

Funding Instrument Type:  Grant 

Program Performance Period: Proposed programs should be completed in 12 months or less. The Department of State will entertain applications for continuation grants funded under these awards beyond the initial budget period on a non-competitive basis subject to availability of funds, satisfactory progress of the program, and a determination that continued funding would be in the best interest of the U.S. Department of State. 

C. ELIGILIBITY INFORMATION

Eligible Applicants

The following organizations are eligible to apply: 

  • Not-for-profit organizations, including think tanks, research, and civil society/non-governmental organizations (U.S. or foreign)
  • Public and private educational institutions 
  • For-profit organizations

Cost Sharing or Matching

Cost sharing is not required, but preference will be given to proposals that demonstrate sustainable cost sharing. 

Other Eligibility Requirements

In order to be eligible to receive an award, all organizations must have a unique entity identifier (Data Universal Numbering System/DUNS number from Dun & Bradstreet), as well as a valid registration on www.SAM.gov. Please see Section D.3 for information on how to obtain these registrations.  

All organizations must have a bank account, a physical address, and an accounting system.

 

D. APPLICATION AND SUBMISSION INFORMATION 

Address to Request Application Package

Application forms required below are available at https://sn.usembassy.gov/education-culture/funding-opportunities/

Content and Form of Application Submission

Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Content of Application

Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunity
  • The proposal has a concrete implementation plan with well-conceived objectives, and indicators that are specific, measurable, and achievable
  • All documents are in English
  • All budget figures are in U.S. dollars
  • The proposal form is returned as a Word document
  • The line item budget form is returned as an Excel document
  • The SF-424, 424A, and 424B are returned as Adobe Acrobat documents

Required Registrations:

Any applicant listed on the Excluded Parties List System (EPLS) in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.” Additionally, no entity listed on the EPLS can participate in any activities under an award.  All applicants are strongly encouraged to review the EPLS in SAM to ensure that no ineligible entity is included.

All organizations applying for grants must obtain these registrations.  All are free of charge:

  • Unique Identifier Number from Dun & Bradstreet (DUNS number)
  • NCAGE/CAGE code
  • SAM.gov registration

Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)
DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, if your organization does not have one already, you may obtain one at: http://fedgov.dnb.com/webform

NCAGE application: Application page here https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Instructions for the NCAGE application process:

https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf

Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.

Step 2: After receiving the NCAGE Code, proceed to register in SAM by logging onto: https://www.sam.gov.  SAM registration must be renewed annually.

Submission Dates and Times

Monday, July 22, 2019 at 17:30

Due to the high volume of applications, we cannot offer feedback on individual applications.

 Funding Restrictions

  • Funds cannot be used for any military or paramilitary purpose
  • Funds are subject to a restriction on assistance to police, prisons, other law enforcement forces, and programs of internal intelligence or surveillance
  • All programming must be implemented in a manner consistent with the Establishment Clause of the First Amendment to the U.S. Constitution. Federally-funded programs and activities must both a secular purpose and a secular effect (i.e. not a principal or primary effect of advancing religion)
  • Funds cannot be used for projects that are focused on development assistance 

Other Submission Requirements

All application materials must be submitted by email to DakarNOFO@state.gov

E. APPLICATION REVIEW INFORMATION

Criteria

Each application will be evaluated and rated on the basis of the evaluation criteria outlined below.

Quality and Feasibility of the Methodology – 25 points:  There is a well-developed plan for how to prepare for and structure the survey, how the survey will be implemented, and how the results will be analyzed.  The survey methodology is clear and describes which populations will be selected, details about how the enumerators will be selected, trained, and integrated into the project, as well as how respondent data will be collected. The program idea is well-developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.

Organizational Capacity and Record on Previous Grants – 25 points: The organization has expertise in its stated field and has the internal controls in place to manage federal funds.  This includes a financial management system and a bank account.

Program Planning/Ability to Achieve Objectives – 15 points: Research goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results. Deliverables are clearly explained, realistic, and tied to the research objectives.

Budget – 10 points: The budget justification is detailed.  Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

Data Collection Monitoring Plan – 15 points: Applicant demonstrates it is able to properly monitor and account for the selected enumerators and that respondent data will be protected.

Post-Project Applications – 10 points: Applicant identifies clear and realistic applications for the final analytical report that could be used to inform future CVE programming.

Review and Selection Process

A Grants Review Committee will evaluate all eligible applications and recommend select proposals to a further review by the U.S. Department of State.

Federal Awardee Performance & Integrity Information System (FAPIIS)

For any Federal award under a notice of funding opportunity, if the Federal awarding agency anticipates that the total Federal share will be greater than the simplified acquisition threshold on any Federal award under a notice of funding opportunity may include, over the period of performance (see §200.88 Simplified Acquisition Threshold), this section must also inform applicants:

i. That the Federal awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);

ii. That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;

iii. That the Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.205 Federal awarding agency review of risk posed by applicants.


F. FEDERAL AWARD ADMINISTRATION INFORMATION

Federal Award Notices

The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.

Payment Method

Bank transfer in at least two tranches (depends on the total budget and timeline of the grant).

Administrative and National Policy Requirements

Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.  These include:

2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at:  https://www.statebuy.state.gov/fa/pages/home.aspx

Note the U.S Flag branding and marking requirements in the Standard Terms and Conditions.

Reporting

Reporting Requirements: Recipients will be required to submit financial reports (in U.S. dollars) and program reports (in English).  The award document will specify how often these reports must be submitted.   

Applicants should be aware of the post award reporting requirements reflected in 2 CFR 200 Appendix XII—Award Term and Condition for Recipient Integrity and Performance Matters.

G. FEDERAL AWARDING AGENCY CONTACTS

If you have any questions about the grant application process, please contact:  DakarNOFOstate.gov.

H. OTHER INFORMATION

Guidelines for Budget Justification

Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.

Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants or speakers, and participants/beneficiaries. If the program involves international travel, include a brief statement of justification for that travel. (Note: international travel to or from the United States cannot be funded).

Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.

Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor.  Also describe any sub-awards to non-profit partners that will help carry out the program activities.

Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs:  These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating.  If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.

“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy.   It also includes in-kind contributions such as volunteers’ time and donated venues.

Alcoholic Beverages:  Please note that award funds cannot be used for alcoholic beverages.

U.S. DEPARTMENT OF STATE
U.S. EMBASSY DAKAR, PUBLIC AFFAIRS SECTION
Notice of Funding Opportunity
 

Funding Opportunity Title:             U.S. Embassy Dakar PAS Annual Program Statement

Funding Opportunity Number:      PAS-DKR-NOFO-FY19-01

Deadline for Applications:               Applications will be accepted on a first-come, first served basis

CFDA Number:                                19.040 – Public Diplomacy Programs

Total Amount Available:                 $100,000.00

Maximum for Each Award:            $25,000.00

A. PROGRAM DESCRIPTION
The U.S. Embassy Dakar Public Affairs Section (PAS) of the U.S. Department of State is pleased to announce that funding is available through its Public Diplomacy Small Grants Program. This is an Annual Program Statement, outlining our funding priorities, the strategic themes we focus on, and the procedures for submitting requests for funding.  Please carefully follow all instructions below. 

Purpose of Small Grants: PAS Dakar invites proposals for programs that advance strategic objectives and strengthen the ties between the United States and Senegal or between the United States and Guinea-Bissau. All programs must include an U.S. element, or a connection with U.S. expert/s, organization/s, or institution/s in a specific field that will promote increased understanding of U.S. policy and perspectives.  This can also include the involvement of Senegalese or Bissau-Guinean alumni of U.S. government exchange programs.

Priority Program Areas:

Suggested project topics include:

  • Promoting democratic values and good governance
  • Countering violent extremism
  • Countering trafficking in persons/forced child begging
  • Increasing opportunities for youth
  • Promoting women’s empowerment

Participants and Audiences:

Including but not limited to; youth, populations in rural regions, civil society actors, local leaders, or journalists in Senegal and/or Guinea-Bissau. 

The following types of programs are not eligible for funding:

  • Programs relating to partisan political activity;
  • Charitable or development activities;
  • Construction programs;
  • Programs that support specific religious activities;
  • Fund-raising campaigns;
  • Lobbying for specific legislation or programs
  • Scientific research;
  • Programs that involve the purchase of equipment;
  • Programs intended primarily for the growth or institutional development of the organization; or
  • Programs that duplicate existing programs. 

Authorizing legislation, type and year of funding:

Smith-Mundt Public Diplomacy Programs

B. FEDERAL AWARD INFORMATION

Length of performance period: Three to 12 months

Number of awards anticipated: 6 awards (dependent on amounts)

Award amounts: awards may range from a minimum of $10,000.00 to a maximum of $25,000.00

Total available funding: $100,000.00

Type of Funding:  Fiscal Year 2019 Smith-Mundt Public Diplomacy Funding

Anticipated program start date:  September 30, 2019

This notice is subject to availability of funding. 

Funding Instrument Type:  Grant 

Program Performance Period: Proposed programs should be completed in 12 months or less.

The Department of State will entertain applications for continuation grants funded under these awards beyond the initial budget period on a non-competitive basis subject to availability of funds, satisfactory progress of the program, and a determination that continued funding would be in the best interest of the U.S. Department of State.

C. ELIGILIBITY INFORMATION

Eligible Applicants

The Public Affairs Section encourages applications from Senegal and Guinea-Bissau:

  • Registered not-for-profit organizations and associations, including think tanks and civil society/non-governmental organizations and associations with programming experience
  • Non-profit or governmental educational institutions

For-profit or commercial entities are not eligible to apply.  

Cost Sharing or Matching

Cost sharing is not required.

Other Eligibility Requirements

Applicants are only allowed to submit one proposal per organization. If more than one proposal is submitted from an organization, all proposals from that institution will be considered ineligible for funding.

In order to be eligible to receive an award, all organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, as well as a valid registration on www.SAM.gov. Please see Section D.3 for information on how to obtain these registrations.

All organizations must have a bank account, a physical address, and an accounting system.


D. APPLICATION AND SUBMISSION INFORMATION

Address to Request Application Package

Application forms required below are available at https://sn.usembassy.gov/education-culture/funding-opportunities/

Content and Form of Application Submission

Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Content of Application

Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunity
  • All documents are in EnglishAll budgets are in U.S. dollars
  • The proposal form is returned as a Word document
  • The line item budget form is returned as an Excel document
  • The SF-424, 424A, and 424B are returned as Adobe Acrobat documents
  • Copies of emails showing proof of: DUN number, NCAGE code, SAM.gov entity registration

The following documents are required: 

Required application forms

Required Registrations:

All organizations applying for grants must obtain these registrations.  All are free of charge:

  • Unique Identifier Number from Dun & Bradstreet (DUNS number)
  • NCAGE/CAGE code
  • SAM.gov registration

Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)

DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, if your organization does not have one already, you may obtain one at: http://fedgov.dnb.com/webform

NCAGE application: Application page here https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Instructions for the NCAGE application process:

https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf

Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.

Step 2: After receiving the NCAGE Code, proceed to register in SAM by logging onto: https://www.sam.gov.  SAM registration must be renewed annually.

Submission Dates and Times

Applications may be submitted for consideration at any time before the closing date of June 30.  No applications will be accepted after that date.

Funding Restrictions

  • Programs relating to partisan political activity;
  • Charitable or development activities;
  • Construction programs;
  • Programs that support specific religious activities;
  • Fund-raising campaigns;
  • Lobbying for specific legislation or programs
  • Scientific research;
  • Programs that involve the purchase of equipment;
  • Programs intended primarily for the growth or institutional development of the organization; or
  • Programs that duplicate existing programs. 

Other Submission Requirements

All application materials must be submitted by email to DakarNOFO@state.gov

E. APPLICATION REVIEW INFORMATION

Criteria

Each application will be evaluated and rated on the basis of the evaluation criteria outlined below. The criteria listed are closely related and are considered as a whole in judging the overall quality of an application.

Organizational capacity and record on previous grants: The organization has expertise in its stated field and PAS is confident of its ability to undertake the program.  This includes a financial management system and a bank account.

Quality and Feasibility of the Program Idea – The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.

Goals and objectives: Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results.

Embassy priorities: Applicant has clearly described how stated goals are related to and support U.S. Embassy Dakar’s priority areas or target audiences.

Budget: The budget justification is detailed.  Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

Monitoring and evaluation plan: Applicant demonstrates it is able to measure program success against key indicators and provide milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators, and shows how and when those will be measured.

Sustainability: Program activities will continue to have positive impact after the end of the program.

Review and Selection Process

A Grants Review Committee will evaluate all eligible applications.

FAPIIS

For any Federal award under a notice of funding opportunity, if the Federal awarding agency anticipates that the total Federal share will be greater than the simplified acquisition threshold on any Federal award under a notice of funding opportunity may include, over the period of performance (see §200.88 Simplified Acquisition Threshold), this section must also inform applicants:

i. That the Federal awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);

ii. That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;

iii. That the Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.205 Federal awarding agency review of risk posed by applicants.

F. FEDERAL AWARD ADMINISTRATION INFORMATION

Federal Award Notices

The grant award will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.

Payment Method: Payments will be made in at least two installments, as needed to carry out the program activities.

Organizations whose applications will not be funded will also be notified via email.  Due to the volume of applications specific feedback on unsuccessful proposals cannot be offered.

Administrative and National Policy Requirements

Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.  These include:

2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at:  https://www.state.gov/m/a/ope/index.htm.

Note the U.S Flag branding and marking requirements in the Standard Terms and Conditions.

Reporting

Reporting Requirements: Recipients will be required to submit financial reports and program reports.  The award document will specify how often these reports must be submitted.

G. FEDERAL AWARDING AGENCY CONTACTS

If you have any questions about the grant application process, please contact PAS at: DakarNOFO@state.gov

Note:  We do not provide any pre-consultation for application related questions that are addressed in the NOFO. Once an application has been submitted, State Department officials and staff — both in the Department and at embassies overseas — may not discuss this competition with applicants until the entire proposal review process is completed.

H. OTHER INFORMATION

Guidelines for Budget Justification

Personnel: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.

Travel: Estimate the costs of travel and per diem for this program. If the program involves international travel, include a brief statement of justification for that travel

Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program.

Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor.  Also describe any sub-awards to non-profit partners that will help carry out the program activities.

Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs:  These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating.  If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.

“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy.   It also includes in-kind contributions such as volunteers’ time and donated venues.

Alcoholic Beverages:  Please note that award funds cannot be used for alcoholic beverages.

 

Deadline Extended for 2019 Cochran Program Announcement by the U.S. Department of Agriculture (USDA)

Topics for this year are:

a) Hotel, Restaurant, and Institutional Sector Development and the U.S. Southern Food Culture Experience (Open to citizens from Burkina Faso, Mali, The Gambia, and Senegal). This program is geared for private sector participants who work in the HRI sector.

b) Overview of the U.S. Food Safety System (Open to citizens from Senegal, Burkina Faso, Mali, and The Gambia). This program is for food safety regulators and policymakers who work in the government.

Applications are due on Thursday, February 28, 2019.

The Cochran Fellowship Program offers short-term training opportunities, most ranging from 2 to 3 weeks in length, depending on the objectives of the program.  Training opportunities are for senior and mid-level specialists and administrators. All training occurs in the United States. Please note that the Cochran Fellowship Program does not fund international travel to and from the participating country.

For further information on the program, please see this link:  https://www.fas.usda.gov/programs/cochran-fellowship-program. If you have further questions on the Cochran Program announcement and how to apply, please email: AgDakar@fas.usda.gov. Moreover, if you know of other individuals who may be interested in the program, please feel free to forward this announcement.

 

JOB VACANCY
COUNTRY PROGRAM COORDINATOR (CPC)

 

BACKGROUND:
The Bureau of the Fiscal Service, on behalf of the United States African Development Foundation (USADF), is posting this job vacancy to seek a qualified individual to serve as a Country Program Coordinator (CPC) for its field office in Dakar, Senegal under a personal service contract for a base period of 12-months and four 12-month option periods.
The United States African Development Foundation (USADF) is an agency of the United States Government. USADF provides grant funding to private businesses, farmers’ cooperatives, associations, and various community-based organizations, especially those serving marginalized peoples engaged in economic and social development activities.
The Foundation started its funding activities in Senegal in 1986. USADF’s office in Dakar provides on-going support to projects that have been financed and also continues to identify viable local community development and small and medium-sized enterprises that show potential to create employment opportunities, generate incomes and have broad social impact beyond the project activity.

REQUIRED MINIMUM QUALIFICATIONS
1. Citizen of the Country of Senegal
2. A bachelor’s degree from an accredited university in agriculture, business administration, management, public administration, finance, accounting, community development, economics, or a related field
3. High level of motivation, personal commitment, and ethical standards.
4. Fluency in spoken and written French.
5. Good working knowledge of English and a high level of fluency at least one major national language.
6. Willingness to travel extensively throughout Senegal.
7. Demonstrated ability to operate independently in high visibility, high-pressure environments and operate in a complex office environment, emergency and/or political crisis situations with minimal supervision;
8. Knowledge of grant management or commercial/micro-lending;
9. Experience working with marginalized groups and/or community-based enterprises.
10. Experience managing client relationships, especially in a grants management, banking, business development, or international development context.
11. Experience with or education related to financial management/accounting
12. Experience auditing, monitoring, or evaluating international development programs.
13. Five years of professional experience in business development, finance, banking, auditing, monitoring and evaluation, and/or management of international development programs
14. Knowledge of community needs assessment, mobilization, community enterprise participatory development, and/or monitoring the implementation of an assistance activity under a grant or cooperative agreement.

HOW TO APPLY
This job announcement is solely intended to advertise the Senegal Country Program Coordinator (CPC) position opening. To apply for this position, YOU MUST RESPOND IN ACCORDANCE WITH THE SOLICITATION RFP-ADF-FOP-18-0024 POSTED AT https://www.fbo.gov/.
A COPY OF THE SOLICITATION CAN ALSO BE OBTAINED AT:
USADF Senegal Field Office
Villa No. 8333 Sacre Coeur 1 Dakar, Senegal

SPECIAL NOTICE

AGENCY FOR INTERNATIONAL DEVELOPMENT
SENEGAL USAID-DAKAR

Description:

The purpose of the Equitable Access to Education in Southern Senegal Cooperative Agreement (CA) is to ensure the maximum number or children (aged approximately 9-16) in the Casamance (Ziguinchor, Sedhiou, and Kolda) and Kedougou regions of Senegal have equitable access to relevant basic education opportunities that develop essential life skills.

Click here to see More.