Business Opportunities

19SG2019R0004-0001 _ RFP for VEHICLE ACQUISITION

GSO/ Procurement
Date: May 16, 2019

American Embassy Dakar
Route des Almadies
BP: 49
Dakar Senegal

To: Prospective Quoters

Subject: Request for Proposal number 19SG2019R0004-0001 for vehicle acquisition

The Embassy of the United States of America invites you to submit your quotation for the acquisition of one (01) vehicle as per the specifications provided in Section 1 of this solicitation. Only companies specialized in this field of business with valid permits shall apply to this request.

If you would like to submit a quotation, complete the required portions of Section 3 of this solicitation, and submit it to the address shown on the Standard Form 1449 that follows this letter.

Your quotation shall be submitted by 1200 hours local time on May 28, 2019.

Paper quotations shall be in a sealed envelope marked as follows.

GSO/ Procurement – 19SG2019R0004-0001
Attn. Contracting Officer
Quotation Enclosed: PDF 973KB 
Dakar

Electronic submission is also acceptable at Dakarprocurement@state.gov. State on the email subject line that the submission is for: 19SG2019R0004 – Vehicle Acquisition. 19SG2019R0004-0001 _ RFP for VEHICLE ACQUISITION

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

All contractors shall be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 5.207. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

The guidelines for registration in SAM are also available at:

https://www.statebuy.state.gov/pd/Pages/AdditionalVendorReg.aspx

Quotation Enclosed: PDF 973KB 

Sincerely,
Matthew A. Boullioun
Contracting Officer

GSO/ Procurement
Date: May 14, 2019

American Embassy Dakar
Route des Almadies
BP: 49
Dakar Senegal

Dear Prospective Offeror:

SUBJECT:  Solicitation Number 19SG2019R0003,
Local insurance coverage for US EMBASSY Dakar Fleet

The Embassy of the United States of America, Dakar invites you to submit a proposal for the local insurance coverage of the US Government owned vehicles located in Dakar. Only companies specialized in this field of business with valid permits shall apply to this request.

If you are interested please submit your proposal in a sealed envelope marked “Proposal to solicitation # 19SG2019R0003 Enclosed” to:

U.S. Embassy Dakar
Route des Almadies
Attn.: GSO/ Procurement office
BP 49 – Dakar

Or   via this electronic email address :  dakarSolicitation@state.gov  

 On or before June 14, 2019 at 12:00.  No proposal will be accepted after this time.

In order for a proposal to be considered, you must also complete and submit the following:

  1. SF-33;
  2. Section B;
  3. Section K, Representations and Certifications;
  4. Additional information as required in Section L. 

The contract performance periods are specified in Section F of the solicitation.

All contractors shall be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 5.207.  Therefore prospective offerors are encouraged to register prior to the submittal of quotations/proposals.  The guidelines for registration in SAM are also available at: https://www.statebuy.state.gov/pd/Pages/AdditionalVendorReg.aspx

Please direct any questions you may have regarding this solicitation, in writing to the contracting Officer at dakarSolicitation@state.gov  not later than May 24.  2019

The U.S. Government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price.  We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Sincerely,

GSO/ Procurement
Date: May 10, 2019

American Embassy Dakar
Route des Almadies
BP: 49
Dakar Senegal

Dear Prospective Offeror/Quoter:

The American Embassy Dakar has a requirement for a contractor to provide catering service during Independence Day celebration on July 4, 2019.

You are invited to submit your best offer.  The Request for Quotations (RFQ) consists of the following sections:

  1. Standard Form SF-18
  2. Basic information, statement of work
  3. Late quotation rules and evaluation method.

The RFQ does not commit the American Embassy to make any award.  The Embassy may cancel this RFQ or any part of it.

Please read the RFQ carefully, and if you are interested, submit your quotation.

Return the completed SF-18 to the address shown in Block 5a of the SF-18 by 12:00 noon local time on May 22, 2019.

Oral quotations will not be accepted.

Enclosed 1: Food Catering Services (PDF 494KB)

Sincerely,

Notice to Potential Bidders for Open solicitations for products and services for the U.S. Mission in Senegal:

The American Embassy Dakar, General Services Office (GSO) contracting and procurement, seek to enter into contracts with qualified reliable firms with sufficient resources , financing and work experience for delivering and performing a variety of commodities and services.

In order for a company to be considered for Embassy contracts, the company shall be able to meet, satisfy, understand and comply with the requirements in the solicitations.

Small, medium and large companies:

For those of you who are responsible offerors, with permits and licenses to do business in Senegal and interested in offering your services, supplies and/or goods/items to the U.S. Embassy in Senegal, please submit your DUNS number (see below), name, title, company name, complete address, telephone number, cell phone number, email address and a brief description of the services, supplies and/or goods/items your company is offering.

Also, if available, please provide a link to your company’s website.  Send this information to the following email address dakarprocurement@state.gov

Interested companies must obtain a “Contractor Identification Number” and register in the “Data Universal Numbering System” (DUNS) at http://fedgov.dnb.com/webform

SAM registration is required for all actions in excess of $25,000 for local firms and $3,500 for US firms prior to award pursuant to FAR provision 52.204-7. Prospective offerors are encouraged to register prior to the submittal of quotations/proposals at the System for Award Management website www.sam.gov

There will be 02 Solicitation issuance methods depending on the contract value:

  • Electronic distribution through the Federal business Opportunities website at https://www.fbo.gov/
  • Electronic distribution through the U.S Embassy website

You can visit the Department of State / Office of the Procurement Executive website.

IMPORTANT !!  Instructions for Timely Payment of your Invoices

Dear Valued Vendor,

To improve the efficiency of this process, we are starting to phase out paper-based invoicing and therefore ask you to send your invoices to us  ELECTRONICALLY directly via DkrFmcInvoices@state.gov

What needs to be on your invoices?

One of the opportunity areas that we need to focus on and where we need your support with is ensuring the completeness and quality of invoices that we receive, so that we can avoid inefficiencies and ensure that timely payments are made to you.

  • The invoice and supporting document MUST be readable
  • The invoice MUST NOT be dated before the delivery of goods or services
  • The Invoice MUST not be a duplicate (double submission)
  • The Invoice MUST have a number
  • The Invoice/document MUST HAVE A REFERENCE to a valid Purchase Order Reference
  • YOUR complete/registered bank details
  • The Invoice/document must state the total value and currency

Upon receipt of a proper invoice, payment will be made within 30 days.
Hard copies are no longer accepted expect for local vendors only for the VAT exemption certificate
We thank you for your support and look forward to a more efficient and productive business relationship with you!

Respectfully Yours,