Solicitation for the Annual Maintenance of the Backup Generator System (September 4th, 2018)
US EMBASSY DAKAR
Route des Almadies, BP 49
Dakar – Senegal
Dear Prospective Quoter:
SUBJECT: Solicitation Number 19SG2018Q0009 for the Annual Maintenance of the Backup Generator System
Enclosed is a Request for Quotations (RFQ) for the maintenance of the Backup Generator System at the American Embassy Dakar. If you would like to submit a quotation, follow the instructions in Section 3 and 4 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
AMERICAN EMBASSY DAKAR
Solicitation # 19SG2018Q0009
Routes des Almadies
via this electronic email address : HemmingsWD@state.gov
Please submit your quotation in a sealed envelope marked “19SG2018Q0009 – Quotation Enclosed” to the above addresses.
The deadline for receipt of quotations is September 4th, 2018 at 12:00 local time. No quotations will be accepted after this time.
In order for a quotation to be considered, you must also complete and submit the following:
- SF-1449 (blocks 17, 24 and 30). Block 24 should list the total value of the quote for the base year and the option years.
- Section 1, the Schedule
- Section 5, Representations and Certifications
- Additional Information as required in Sections 3 and 4.
Direct any questions regarding this solicitation in writing to HemmingsWD@state.gov,Contracting Officer, questions must be written in English and sent no later than Aug 23, 2018.
All contractors shall be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 5.207. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals. The guidelines for registration in SAM are also available at: https://www.statebuy.state.gov/pd/Pages/AdditionalVendorReg.aspx .
The U.S. Government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Solicitation for Ground Maintenance and Landscaping Service in Bissau September 6th, 2018
US EMBASSY DAKAR
Route des Almadies, BP 49
Dakar – Senegal
Subject: Solicitation #19SG2018Q0030 for ground maintenance and Landscaping Service in Bissau
Dear Prospective bidders ,
The Embassy of the United States of America invites you to submit your quotation for ground maintenance and Landscaping Service in Bissau as per the statement of performance listed in Sections 1 AND 3 of the attachment,
The U.S. Government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price.
We intend to award a purchase order based on initial quotations, without holding discussions.
Your quotation must be submitted by 1200 hours local time on September 6th,, 2018.
Electronic submissions should be sent to HemmingsWD@state.gov . On the e-mail subject line state that the submission is for: 19SG2018Q0030 for ground maintenance and Landscaping Service in Bissau
Paper quotations must be in a sealed envelope marked as follows.
GSO/ Procurement –19SG2018Q0030
Attn. Contracting Officer
Notice to Potential Bidders for Open solicitations for products and services for the U.S. Mission in Senegal:
The American Embassy Dakar, General Services Office (GSO) contracting and procurement, seek to enter into contracts with qualified reliable firms with sufficient resources , financing and work experience for delivering and performing a variety of commodities and services.
In order for a company to be considered for Embassy contracts, the company shall be able to meet, satisfy, understand and comply with the requirements in the solicitations.
Small, medium and large companies:
For those of you who are responsible offerors, with permits and licenses to do business in Senegal and interested in offering your services, supplies and/or goods/items to the U.S. Embassy in Senegal, please submit your DUNS number (see below), name, title, company name, complete address, telephone number, cell phone number, email address and a brief description of the services, supplies and/or goods/items your company is offering.
Also, if available, please provide a link to your company’s website. Send this information to the following email address email@example.com
Interested companies must obtain a “Contractor Identification Number” and register in the “Data Universal Numbering System” (DUNS) at http://fedgov.dnb.com/webform
SAM registration is required for all actions in excess of $25,000 for local firms and $3,500 for US firms prior to award pursuant to FAR provision 52.204-7. Prospective offerors are encouraged to register prior to the submittal of quotations/proposals at the System for Award Management website www.sam.gov
There will be 02 Solicitation issuance methods depending on the contract value:
- Electronic distribution through the Federal business Opportunities website at https://www.fbo.gov/
- Electronic distribution through the U.S Embassy website
You can visit the Department of State / Office of the Procurement Executive website.
IMPORTANT !! Instructions for Timely Payment of your Invoices
Dear Valued Vendor,
To improve the efficiency of this process, we are starting to phase out paper-based invoicing and therefore ask you to send your invoices to us ELECTRONICALLY directly via DkrFmcInvoices@state.gov
What needs to be on your invoices?
One of the opportunity areas that we need to focus on and where we need your support with is ensuring the completeness and quality of invoices that we receive, so that we can avoid inefficiencies and ensure that timely payments are made to you.
- The invoice and supporting document MUST be readable
- The invoice MUST NOT be dated before the delivery of goods or services
- The Invoice MUST not be a duplicate (double submission)
- The Invoice MUST have a number
- The Invoice/document MUST HAVE A REFERENCE to a valid Purchase Order Reference
- YOUR complete/registered bank details
- The Invoice/document must state the total value and currency
Upon receipt of a proper invoice, payment will be made within 30 days.
Hard copies are no longer accepted expect for local vendors only for the VAT exemption certificate
We thank you for your support and look forward to a more efficient and productive business relationship with you!